Job Details



Staff Full-Time



School of Transportation and HEVI

Okmulgee, Oklahoma

36,500.00 - 38,000.00, Salary

M-F, 7:30a-4:30p (may vary)

GENERAL SUMMARY:  The Student Success and Career Advisor will provide academic advisement and career guidance to students across the School of Transportation & Heavy Equipment (STHE). This position requires working closely with faculty and staff to provide support to students as they navigate through the educational process and job placement. The priority for this position is to ensure quality, consistent student support that will prepare and sustain a diverse student body as competitive members of a world-class workforce and contributing members of society. A focus on student well-being and enrollment, persistence and graduation trends is essential.


  •  Provide advising to degree seeking and non-degree seeking students; strategize with students on the timely completion of degree requirements and focus on academic/career success. Work with faculty and staff to develop advisement strategies that specifically address the needs of students.
  • Interpret federal, state and institutional polices and professionally communicate these policies to faculty, staff and students. Maintain a current understanding of academic policies, procedures and processes. Be familiar with policies involving accreditations and certifications related to specific degree programs.
  • Assist students with schedule development and course registration processes. Educate students on how to follow a degree plan and utilize online enrollment tools.
  • Advise students planning to transfer to other colleges and universities on issues related to course transfer, degree options and long-term career goals.
  • Evaluate transcripts from other academic institutions for equivalencies and application to degree programs, maintain a database of program MOUs and be familiar with the process of awarding Prior Learning Assessment credits.Advise students regarding
  • Satisfactory Academic Progress. Prepare and monitor student educational plans in compliance with institutional and federal regulations.
  • Increase student awareness of campus resources and programs that enhance the student’s college experience. Make referrals to on and off campus community resources as appropriate.
  • Assist with campus-wide persistence and graduation efforts. Work collaboratively with the STHE Program Support Strategist to implement retention strategies.
  • Promote degree completion and assist students with degree audits and graduation applications.
  • Maintain confidentiality of student records and observe policies related to student privacy (FERPA).
  • Participate in advisement team meetings/trainings, campus committees and state professional development opportunities.
  • Complete all mandatory training and participate in a minimum of two professional development opportunities each year.
  • Perform other duties as assigned, which could include enrollment responsibilities.

Please upload cover letter, resume, and list of references for full consideration.

To fulfill this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications:

  • Associate degree from an accredited college or university, a higher degree preferred.
  • Minimum of two years’ work experience in a higher education setting, preferably in an advisement capacity.
  • Experience working in a fast-paced, customer-centered environment.
  • Experience working in collaborative, team-oriented environments and in positions that require individualized work with minimal supervision.
  • Work effectively in a diverse community and meet the needs of diverse student populations.
  • Communicate diplomatically, clearly and effectively, both verbally and in writing to exchange information.
  • Demonstrate problem solving and critical thinking skills.
  • Work with attention to detail.
  • Demonstrate ability to coordinate, plan and organize.
  • Manage multiple priorities imposed by frequent deadlines, peak workloads, and public/student contact.
  • Work independently and also collaborate within a team environment while effectively managing multiple priorities and deadlines.
  • Thrive in a high-paced and dynamic environment.
  • Utilize interpersonal skills to work and communicate effectively with all students, faculty, staff and community partners.
  • Assist students passionately with educational endeavors and representing the OSUIT brand with positivity and professionalism.
  • Evidences a history of demonstrating ethical and professional behavior.
  • Proficiency with customer relation management software (e.g., Banner, Degree Works, Slate) and Microsoft Office Suite highly desirable.
  • Must be able to work a set schedule to ensure availability to students and participate in possible evening and weekend events.
  • Must be able to work in an often busy and noisy environment.
  • Duties require extended periods of sitting, talking and listening.
  • Duties require extensive use of computers, telephone and other office equipment.
  • The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job.

DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

For accommodation requests and assistance visit the OSU System Campus Human Resources Contacts. The OSU System includes campuses located in Oklahoma City, Okmulgee, Stillwater and Tulsa, Oklahoma.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit