Job Details

Position Details

Req ID:

req12740

Position Title:

Extension Administrative Support Assistant

Position Type:

Staff Full-Time

Position Number:

BS9687

OSU Campus:

Cooperative Extension

Department:

Tulsa County Ext Center

Location Address:

4116 E 15th St, Tulsa, OK 74112-6198

Hiring Supervisor:

Janis Dawson 

Hiring Range:
(Contingent upon available funding):

11.50 - 14.00, Hourly

Work Schedule:

Monday through Friday, 8am - 4:30pm with 30 minute lunch

Faculty Appt Period:

Job Summary:

About Us:
Oklahoma Cooperative Extension Service is an outreach to serve all of greater Oklahoma to help Oklahomans solve local issues and concerns, promote leadership and manage resources wisely. Programs focus on Increasing opportunities for agricultural enterprises, natural resources and environmental management, food, nutrition, health and safety education, youth, family and community development. To learn more about extension, please visit http://www.oces.okstate.edu/.

Position Information:
This position is located at the Tulsa County Extension Center in Tulsa, Oklahoma.
Provides administrative support for Extension educators. Works cooperatively as part of the support team housed in the office and duties include: 1) Knowledge of Microsoft Office and other computer software used to complete daily assignments. 2) Perform database entry and management; 3) Assist Educators assigned to the Family and Consumer Sciences (FCS) program and the community nutrition education program (CNEP) with administrative support functions -- phone, greet the public, manage mail, develop and retrieve requested materials, file management, etc. 4) Maintain calendars; assist with travel arrangements and submit travel claims; 5) Understand various OSU, County, and OCES regulations, policies, and office procedures for efficient office management. 6) Work as needed with other county, district, or state offices as appropriate.

This position is funded using a combination of federal, grant, and county dollars. Continuation of employment is based upon need, performance, and available funding.  

Special Instructions to Applicants

A resume, cover letter, and list of three professional references, which includes name, email, and physical address, are required

Education & Experience

Position Qualifications:

Required: 

 High School/GED with 2 years of clerical/customer service experience.  

Valid Driver's license.

Contributes to the success of others by responding in a courteous, timely and accurate manner, seeking assistance when necessary to create a positive OSU experience that exceeds the expectations of clientele as well as internal and external contacts.

*Proficient in Microsoft Office and Quicken.
*Excellent people skills.
*Ability to multi-task; yet pay particular attention to details.
*Good organizational skills.
* Strong oral and written communication skills.  

Preferred:

Prior work experience in an office setting.

Prior work experience with online data-based systems.  

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.