Job Details

Position Details

Req ID:


Position Title:

Event Specialist

Position Type:

Staff Full-Time

Position Number:

AS9314, 633728

OSU Campus:



S.U. Meeting & Conference Services

Location Address:

Stillwater, Oklahoma
United States

Hiring Supervisor:

Ryan Hatcher

Hiring Range:
(Contingent upon available funding):

14.00 - 21.00, Hourly

Work Schedule:

M-F. Nights and weekends required based on events.

Faculty Appt Period:

Job Summary:

The MCS Event Specialist serves as operations and event management facilitator with various responsibilities for organizing, supporting, and executing events within the Student Union. This position provides supervision, direction, and training for the student building managers, student set-up crew, and student event service representatives. 

This position should demonstrate strong organizational, supervisory, and leadership skills. It designs, implements, and evaluates procedures, policies, and practices to ensure accurate and thorough work, which also produces high levels of customer service. Appropriate delegation of facility related service is to be practiced, monitored, and verified by signed/initialed checklists, worksheets and/or other reports. The MCS Event Specialist is responsible for ensuring that relevant, accurate and thorough nighttime, theater, and ballroom reports are produced. This position shares responsibility for accurate and timely set-up, design, preparation, and tear-down of events held in Student Union Meeting rooms. This position is also responsible for the maintenance and upkeep of all physical resources (tables, chairs, A/V equipment, etc.). All other duties as assigned 

This position should expect seasonal changes in work hours. Operational hours change over the summer, breaks, and holidays. There will be occasional requirements to shift hours in order to meet the demand of meetings, events, or other activities.

This position presents exposure to high pressure and stress related situations, as well as possible confrontation with guests.

This position requires the use of proper ergonomics, heavy lifting, and the ability to stand on feet for long periods of time.

Special Instructions to Applicants

Education & Experience

Position Qualifications:

Minimum Qualifications:
High School/GED and four years of related experience OR two years of post secondary education and two years of related experience.

Experience working with audio visual equipment.

Preferred Qualifications:
Bachelor's degree in Business, Hospitality, or related field.

Six years customer service, exceptional interpersonal skills, excellent written and verbal communication skills, and experience in managing full-time employees.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit